When it comes to organizing data, have you been asking why are data analyzed into tables and graphs more helpful at work? The answer to that question is quite simple. Governments, hospitals, police departments, charitable organizations, and all types of businesses gather a variety of data every single day. This data is very important to the working of any institution. 

Data may tell a retail store what products are selling well and which ones aren’t. It can tell police what areas of their city have the highest crime rates, or it may show a hospital’s ER nurses what types of illness or injury are most often treated during a specific period of time.

With tons of data coming in each and every day, this data needs analyzed and shared with employees and others who need to be able to understand what it all means and how it can be used to help the business, or even the public. Various types of tables and graphs are used to help present some of this data to others in a way that’s easier to understand and use.

Why are Data Analyzed into Tables and Graphs?

Data is analyzed into tables and graphs for the following reasons.

It allows others to “see” what the data means. 

Many people have a hard time digesting and understanding a large amount of facts and figures, rendering much of this information meaningless. Showing these people a graph actually allows them to visualize the facts and figures and what they mean, forming a larger picture. It is a way of allowing almost instant understanding of a large amount of material at a single glance.

Tables and graphs simplify data.

Tables and graphs simplify large amounts of data into a more manageable form that makes it easier to work with than pages of facts and numbers. This allows people to make faster decisions regarding what actions to take. For example, it can tell police where they need to have a more visible presence or a medical facility where to concentrate their efforts.

Both tables and graphs can be computer generated and easily modified as information changes. This allows companies to quickly see whether or not any changes they make are effective, or if other changes need to be made to get the needed results. You can create tables and graphs in Microsoft Word and similar free programs, such as Canva.

Without tables and graphs to help businesses and institutions function more efficiently, cures for diseases would take longer to develop, safety measures for the public would go without being initiated, and private businesses may fail to make the necessary changes needed to keep their doors open.

So instead of asking why are data analyzed into tables and graphs more helpful at work, you should acknowledge the role that tables and graphs play in making change possible and improving businesses, communities, and even the world by being able to put facts and figures before the right people in a way that is easy and simple to understand.